How to Find a Reliable China Exporter and Handle Export Clearance Smoothly?

Sep 01, 2025 Chapter 5. Shipping

As China strengthens supervision over informal export channels such as buy a one time China export title from China export company who has export licenses, many overseas businesses are facing new challenges. Buyers who previously relied on unofficial methods are now required to work with professional China exporters and licensed China export companies to ensure compliance.

If you are sourcing from China and need to ship your products abroad, understanding China export license, export clearance, and how to choose a reliable China export agent is crucial. This article will guide you through the process step by step and introduce Supplyia as a trusted partner.

Table of Contents

1. Why China Export License and Export Record Are Critical

Every shipment leaving China must comply with China customs export regulations. This includes:

China export license: A legal permit that authorizes a company to export goods.
China export record: Registration with Chinese customs, ensuring the exporter is recognized and trustworthy.
China export documentation: A complete set of invoices, packing lists, and declarations required for clearance.

Without these, shipments risk being delayed, fined, or even seized by customs. For buyers who don’t have their own entity in China, partnering with a licensed China exporter is the safest option.

2. The Role of a China Exporter and Export Agent

A China exporter is typically a registered company with the right to engage in international trade. On the other hand, a China export agent provides services on behalf of foreign clients who lack local registration.

Their key responsibilities include:

China Export Declaration – Submitting customs forms with accurate product HS codes, values, and quantities.
China Export Clearance – Ensuring smooth passage of goods through customs.
China Export Documentation – Preparing commercial invoices, contracts, and shipping documents.
China Export Service Coordination – Arranging freight forwarding, consolidation, and logistics support.

3. Options for China Export Service

Depending on your business model, you can choose one of the following:

A. Direct Export via a China Export Company

- A licensed China exporter that handles everything in-house.
- Ideal for long-term, bulk shipments.
- Provides strong accountability since they own the export license.

B. Export Through a China Export Agent

- Useful for businesses without a Chinese company registration.
- The agent uses their China export license to declare goods for you.
- Flexible for e-commerce and small-volume traders.
- Can consolidate products from multiple suppliers into one shipment.

4. Required China Export Documentation

When working with a China export company, you need to prepare the following:

Commercial Invoice – showing transaction value.
Packing List – detailed description of goods.
Export Contract – agreement between buyer and seller.
Customs Declaration Form – mandatory for every shipment.
Export License – required for restricted or regulated products.

5. Cost Factors in China Export Clearance

The cost of China export service varies depending on:

Export declaration fees (charged by customs or agents).
Documentation preparation fees.
Customs inspection fees (if applicable).
Freight forwarding and logistics charges.

6. Supplyia – A Professional China Export Company and Agent

Among the many service providers, Supplyia stands out as a trusted China exporter and China export agent. Based in Yiwu, with over 30 staff and a warehouse of 5,000+ square meters, Supplyia provides complete export support for overseas buyers.

Supplyia’s China Export Services Include:

Formal China export declaration under its own export license.
Full China export clearance support to ensure compliance with customs.
Preparation of all China export documentation.
Consolidation of goods from multiple suppliers across China.
Nationwide quality inspection, repackaging, and warehouse storage.
Value-added services like assembly, labeling, and logistics coordination.

7. How to Choose the Right China Exporter

When selecting a partner, consider:

Export License Verification – Ensure the company has a valid China export record.
Experience with Your Products – Different categories may require special clearance.
Service Flexibility – Can they consolidate shipments? Handle special documentation?
Reputation and Transparency – Do they provide clear pricing and updates?

8. Case Example – Exporting with a China Export Agent

Imagine a small business in Europe purchasing from multiple suppliers on 1688.com. Individually, each order is too small to export directly. Without a local entity, they cannot declare goods themselves.

By working with a China export agent like Supplyia:

Goods from different suppliers are consolidated at Supplyia’s warehouse.
A single China export declaration is filed under Supplyia’s export license.
Supplyia prepares all China export documentation.
Customs clearance is completed smoothly, and the buyer receives goods in one shipment.

FAQ About China Exporter Services

1. Do I need a China export license if I buy from 1688 or Taobao?

No, you don’t need your own license as a foreign buyer. Instead, you need a registered China exporter or China export agent who can declare and clear the goods under their export license.

2. What is the difference between a China export company and a China export agent?

A China export company owns its own license and directly handles shipments. A China export agent uses their license to provide services for overseas buyers who do not have a local company in China.

3. Can Supplyia act as my China exporter?

Yes, Supplyia is both a licensed China export company and a trusted China export agent. It provides end-to-end services including export declaration, customs clearance, and documentation support.

4. What documents are required for China export clearance?

You will need a commercial invoice, packing list, export contract, customs declaration form, and in some cases a specific China export license. Your China exporter will prepare and submit these on your behalf.

5. How much does China export service cost?

The cost varies depending on shipment size, product type, and whether inspection is required. Typically, using a China export agent like Supplyia is cost-effective for small and medium orders because they consolidate shipments and share costs across clients.

Yiwu Market Procurement Trade Method (1039) Export

When purchasing products from Yiwu Market, there is a special export declaration method called the
Market Procurement Trade Method (MPTM, Customs Code 1039).
This method was designed by China Customs to simplify the export process for small traders and
cross-border e-commerce sellers sourcing from Yiwu and other designated wholesale markets.

Main Features

- Applicable Scope: Goods purchased from designated markets such as Yiwu International Trade City.
- Export Limit: Each single customs declaration must be within USD 150,000.
- Simplified Procedure: Multiple suppliers’ products can be consolidated into one shipment and declared together.
- Customs Declaration Code: Trade mode 1039 is used instead of general trade (0110).

Invoice and Documentation

Unlike general trade export, suppliers in Yiwu Market usually issue small purchase receipts instead of full export invoices.
Through the Market Procurement Trade Platform, these receipts are collected and then a unified commercial invoice
is generated for customs export declaration. This greatly reduces the burden on small suppliers and makes
it possible for international buyers to source directly from Yiwu Market.

Advantages

- Lower Threshold: Even small-scale traders and SOHO businesses without export licenses can export through an agent.
- Flexible Export: Perfect for small batches and frequent shipments.
- Time-Saving: Simplified documentation and faster customs clearance.

Supplyia’s Role

As a professional China export agent based in Yiwu,
Supplyia helps foreign buyers consolidate products from Yiwu Market, prepare the necessary
China export documentation, and complete the China export declaration
through either Market Procurement Trade Method (1039) or general trade, depending on the client’s needs.
This ensures smooth China export clearance and provides legal compliance for international shipments.

Conclusion

As China enforces stricter regulations, relying on unofficial export methods is no longer safe. Whether you are a small trader or a large importer, you need a reliable China exporter or China export agent to handle your shipments legally and efficiently.

Key factors like China export license, export record, export declaration, and export clearance must not be overlooked. Working with professionals ensures compliance, cost efficiency, and smooth logistics.

For buyers looking for a trusted partner, Supplyia offers complete China export service, from documentation to customs clearance, making it easier than ever to manage exports from China without unnecessary risks.